Imagine a company with a staff of around a thousand people. Knowing their attendance records, amount of time spent in the office, work efficiency and absenteeism can quickly become a frustrating process, requiring the collective effort of accountants, HR staff and clerks. In other words, it’s the HR staff’s worst nightmare!

Enter the era of computers

The advent of technology has streamlined the entire process of payroll management which used to be a complex and time consuming process. Waiting for weeks to generate is now a relic of the past.

Modern companies now use software which automatically calculates the payroll accurately in accordance with the payments policy of your company. If used efficiently, they even take into account taxes, insurance packages, EOBI and other factors allowing for cumbersome free distribution of wages. Generating the payroll efficiently also creates a sense of accountability among employees.

The transparency that an automated payroll system brings with it allows trust to foster among employees. For instance, if their pay was cut for the month, they would know that it was justified and in accordance with the company’s policy by simply using the online portal to check their attendance.

Payroll software generally have extremely comfortable dashboard designs which place all key pieces of information on easy to locate places. Combining payroll software with the cloud has made the task of HR personnel even easier.

Why you should switch to the cloud

• And now with the ubiquity afforded by the cloud, payroll portals allow employees to update their personal information in real time, download pay slips, apply for leaves, submit queries and apply for leaves.
• This also cuts back on the environmental burden we place on the planet because it completely eliminates the need to incorporate papers.  So you’re helping with deforestation as well.
• SaaS (software as a service) business models are extremely customizable and you only pay for the services which you need. Avoid having to pay more than you need to.
• Since everything is being done on the cloud, you save space which was otherwise used by hulking computers and servers.
• You no longer need to employ dedicated IT personnel round the clock since most cloud systems properly execute and implement the payroll solutions.
• All your data is kept completely confidential and not shared with anyone else. At the same time they are also kept safe from hackers who might be eyeing your business’s data.
• Since the HR personnel are focusing less on generating the payroll, their services can be used elsewhere in the company, such as :
  • monitoring the overall environment of the office,
  • meeting goals and deadlines,
  • distributing tasks according to the skill set of employees,
  • attending to their grievances,
  • handling the rather difficult on boarding process,
  • hiring new recruits by browsing through their CVs

Without consulting experts, it can be an extremely difficult process to switch your payroll system to the cloud and efficiently manage your employee’s salaries. JS Benefits Group offers several consultancy services helping you meet all your day to day business needs. Keep your employees productive by using their powerful online tools. Call for your free appointment today!